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    All The Shortcut You Need To Know: Microsoft Word 2007

    Microsoft Office basics
    Display and use windows

    To do this Press
    Switch to the next window. ALT+TAB
    Switch to the previous window. ALT+SHIFT+TAB
    Close the active window. CTRL+W or CTRL+F4
    Restore the size of the active window after you maximize it. ALT+F5
    Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. F6
    Move to a task pane from another pane in the program window (counterclockwise direction). SHIFT+F6
    When more than one window is open, switch to the next window. CTRL+F6
    Switch to the previous window. CTRL+SHIFT+F6
    Maximize or restore a selected window. CTRL+F10
    Copy a picture of the screen to the Clipboard. PRINT SCREEN
    Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN

    Use dialog boxes

    To do this Press
    Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. ALT+F6
    Move to the next option or option group. TAB
    Move to the previous option or option group. SHIFT+TAB
    Switch to the next tab in a dialog box. CTRL+TAB
    Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB
    Move between options in an open drop-down list, or between options in a group of options. Arrow keys
    Perform the action assigned to the selected button; select or clear the selected check box. SPACEBAR
    Select an option; select or clear a check box. ALT+ the letter underlined in an option
    Open a selected drop-down list. ALT+DOWN ARROW
    Select an option from a drop-down list. First letter of an option in a drop-down list
    Close a selected drop-down list; cancel a command and close a dialog box. ESC
    Run the selected command. ENTER

    Use edit boxes within dialog boxes

    An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

    To do this Press
    Move to the beginning of the entry. HOME
    Move to the end of the entry. END
    Move one character to the left or right. LEFT ARROW or RIGHT ARROW
    Move one word to the left. CTRL+LEFT ARROW
    Move one word to the right. CTRL+RIGHT ARROW
    Select or unselect one character to the left. SHIFT+LEFT ARROW
    Select or unselect one character to the right. SHIFT+RIGHT ARROW
    Select or unselect one word to the left. CTRL+SHIFT+LEFT ARROW
    Select or unselect one word to the right. CTRL+SHIFT+RIGHT ARROW
    Select from the insertion point to the beginning of the entry. SHIFT+HOME
    Select from the insertion point to the end of the entry. SHIFT+END

    Use the Open and Save As dialog boxes

    To do this Press
    Display the Open dialog box. CTRL+F12 or CTRL+O
    Display the Save As dialog box. F12
    Go to the previous folder. ALT+1
    Up One Level button: Open the folder one level above the open folder. ALT+2
    Delete button: Delete the selected folder or file. DELETE
    Create New Folder button: Create a new folder. ALT+4
    Views button: Switch among available folder views. ALT+5
    Display a shortcut menu for a selected item such as a folder or file. SHIFT+F10
    Move between options or areas in the dialog box. TAB
    Open the Look in list. F4 or ALT+I
    Update the file list. F5

    Undo and redo actions

    To do this Press
    Cancel an action. ESC
    Undo an action. CTRL+Z
    Redo or repeat an action. CTRL+Y

    Access and use task panes and galleries

    To do this Press
    Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) F6
    When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) CTRL+TAB
    When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB
    Display the full set of commands on the task pane menu. CTRL+SPACEBAR
    Perform the action assigned to the selected button. SPACEBAR or ENTER
    Open a drop-down menu for the selected gallery item. SHIFT+F10
    Select the first or last item in a gallery. HOME or END
    Scroll up or down in the selected gallery list. PAGE UP or PAGE DOWN

    Close a task pane
    Press F6 to move to the task pane, if necessary.
    Press CTRL+SPACEBAR.
    Use the arrow keys to select Close, and then press ENTER.

    Access and use smart tags

    To do this Press
    Display the shortcut menu for the selected item. SHIFT+F10
    Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button . If more than one smart tag is present, switch to the next smart tag and display its menu or message. ALT+SHIFT+F10
    Select the next item on a smart tag menu. DOWN ARROW
    Select the previous item on a smart tag menu. UP ARROW
    Perform the action for the selected item on a smart tag menu. ENTER
    Close the smart tag menu or message. ESC

    Tips
    You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
    If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007:
    Press ALT+F to open the menu under the Microsoft Office Button , and then press I to open Program Options.
    Press A to select Advanced, and then press TAB to move to the Advanced Options for working with Program.
    Press ALT+S twice to move to the Provide feedback with soundcheck box, which is under General, and then press SPACEBAR.
    Press TAB repeatedly to select OK, and then press ENTER.
    Note When you select or clear this check box, the setting affects all Office programs that support sound.

    Navigating the Ribbon user interface
    Access any command with a few keystrokes

    Access keys provide a way to quickly use a command by pressing a few keys, no matter where you are in the program. Every command in Office Word 2007 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:

    Press ALT.
    The KeyTips are displayed over each feature that is available in the current view.


    The above image was excerpted from Training on Microsoft Office Online.

    Press the letter shown in the KeyTip over the feature that you want to use.
    Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press I, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
    Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.
    Note To cancel the action that you are taking and hide the KeyTips, press ALT.
    Change the keyboard focus without using the mouse

    Another way to use the keyboard to work with Ribbon programs is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

    To do this Press
    Select the active tab of the Ribbon and activate the access keys. ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.
    Move to another tab of the Ribbon. F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW
    Hide or show the Ribbon. CTRL+F1
    Display the shortcut menu for the selected command. SHIFT+F10
    Move the focus to select each of the following areas of the window:Active tab of the Ribbon
    Any open task panes
    Toolbar at the bottom of the window
    Your document
    F6
    Move the focus to each command on the Ribbon, forward or backward, respectively. TAB or SHIFT+TAB
    Move down, up, left, or right, respectively, among the items on the Ribbon. DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW
    Activate the selected command or control on the Ribbon. SPACEBAR or ENTER
    Open the selected menu or gallery on the Ribbon. SPACEBAR or ENTER
    Activate a command or control on the Ribbon so you can modify a value. ENTER
    Finish modifying a value in a control on the Ribbon, and move focus back to the document. ENTER
    Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) F1



    Quick reference for Microsoft Office Word
    Common tasks in Microsoft Office Word

    To do this Press
    Create a nonbreaking space. CTRL+SHIFT+SPACEBAR
    Create a nonbreaking hyphen. CTRL+HYPHEN
    Make letters bold. CTRL+B
    Make letters italic. CTRL+I
    Make letters underline. CTRL+U
    Decrease font size one value. CTRL+SHIFT+<>
    Decrease font size 1 point. CTRL+[
    Increase font size 1 point. CTRL+]
    Remove paragraph or character formatting. CTRL+SPACEBAR
    Copy the selected text or object. CTRL+C
    Cut the selected text or object. CTRL+X
    Paste text or an object. CTRL+V
    Paste special CTRL+ALT+V
    Paste formatting only CTRL+SHIFT+V
    Undo the last action. CTRL+Z
    Redo the last action. CTRL+Y
    Open the Word Count dialog box. CTRL+SHIFT+G

    Working with documents and Web pages
    Create, view, and save documents

    To do this Press
    Create a new document of the same type as the current or most recent document. CTRL+N
    Open a document. CTRL+O
    Close a document. CTRL+W
    Split the document window. ALT+CTRL+S
    Remove the document window split. ALT+SHIFT+C
    Save a document. CTRL+S

    Find, replace, and browse through text

    To do this Press
    Find text, formatting, and special items. CTRL+F
    Repeat find (after closing Find and Replace window). ALT+CTRL+Y
    Replace text, specific formatting, and special items. CTRL+H
    Go to a page, bookmark, footnote, table, comment, graphic, or other location. CTRL+G
    Switch between the last four places that you have edited. ALT+CTRL+Z
    Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. ALT+CTRL+HOME
    Move to the previous edit location. CTRL+PAGE UP
    Move to the next edit location. CTRL+PAGE DOWN

    Switch to another view

    To do this Press
    Switch to Print Layout view. ALT+CTRL+P
    Switch to Outline view. ALT+CTRL+O
    Switch to Draft view. ALT+CTRL+N

    Outline view

    To do this Press
    Promote a paragraph. ALT+SHIFT+LEFT ARROW
    Demote a paragraph. ALT+SHIFT+RIGHT ARROW
    Demote to body text. CTRL+SHIFT+N
    Move selected paragraphs up. ALT+SHIFT+UP ARROW
    Move selected paragraphs down. ALT+SHIFT+DOWN ARROW
    Expand text under a heading. ALT+SHIFT+PLUS SIGN
    Collapse text under a heading. ALT+SHIFT+MINUS SIGN
    Expand or collapse all text or headings. ALT+SHIFT+A
    Hide or display character formatting. The slash (/) key on the numeric keypad
    Show the first line of body text or all body text. ALT+SHIFT+L
    Show all headings with the Heading 1 style. ALT+SHIFT+1
    Show all headings up to Heading n. ALT+SHIFT+n
    Insert a tab character. CTRL+TAB

    Print and preview documents

    To do this Press
    Print a document. CTRL+P
    Switch in or out of print preview. ALT+CTRL+I
    Move around the preview page when zoomed in. Arrow keys
    Move by one preview page when zoomed out. PAGE UP or PAGE DOWN
    Move to the first preview page when zoomed out. CTRL+HOME
    Move to the last preview page when zoomed out. CTRL+END

    Review documents

    To do this Press
    Insert a comment. ALT+CTRL+M
    Turn change tracking on or off. CTRL+SHIFT+E
    Close the Reviewing Pane if it is open. ALT+SHIFT+C

    Full Screen Reading view

    Note Some screen readers may not be compatible with Full Screen Reading view.

    To do this Press
    Go to beginning of document. HOME
    Go to end of document. END
    Go to page n. n, ENTER
    Exit reading layout view. ESC

    References, footnotes, and endnotes

    To do this Press
    Mark a table of contents entry. ALT+SHIFT+O
    Mark a table of authorities entry (citation). ALT+SHIFT+I
    Mark an index entry. ALT+SHIFT+X
    Insert a footnote. ALT+CTRL+F
    Insert an endnote. ALT+CTRL+D

    Work with Web pages

    To do this Press
    Insert a hyperlink. CTRL+K
    Go back one page. ALT+LEFT ARROW
    Go forward one page. ALT+RIGHT ARROW
    Refresh. F9

    Edit and move text and graphics
    Delete text and graphics

    To do this Press
    Delete one character to the left. BACKSPACE
    Delete one word to the left. CTRL+BACKSPACE
    Delete one character to the right. DELETE
    Delete one word to the right. CTRL+DELETE
    Cut selected text to the Office Clipboard. CTRL+X
    Undo the last action. CTRL+Z
    Cut to the Spike. CTRL+F3

    Copy and move text and graphics

    To do this Press
    Open the Office Clipboard Press ALT+H to move to the Home tab, and then press F,O.
    Copy selected text or graphics to the Office Clipboard. CTRL+C
    Cut selected text or graphics to the Office Clipboard. CTRL+X
    Paste the most recent addition to the Office Clipboard. CTRL+V
    Move text or graphics once. F2 (then move the cursor and press ENTER)
    Copy text or graphics once. SHIFT+F2 (then move the cursor and press ENTER)
    When text or an object is selected, open the Create New Building Block dialog box. ALT+F3
    When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it. SHIFT+F10
    Cut to the Spike. CTRL+F3
    Paste the Spike contents. CTRL+SHIFT+F3
    Copy the header or footer used in the previous section of the document. ALT+SHIFT+R

    Insert special characters

    To insert this Press
    A field CTRL+F9
    A line break SHIFT+ENTER
    A page break CTRL+ENTER
    A column break CTRL+SHIFT+ENTER
    An em dash ALT+CTRL+MINUS SIGN
    An en dash CTRL+MINUS SIGN
    An optional hyphen CTRL+HYPHEN
    A nonbreaking hyphen CTRL+SHIFT+HYPHEN
    A nonbreaking space CTRL+SHIFT+SPACEBAR
    The copyright symbol ALT+CTRL+C
    The registered trademark symbol ALT+CTRL+R
    The trademark symbol ALT+CTRL+T
    An ellipsis ALT+CTRL+PERIOD
    A single opening quotation mark CTRL+`(single quotation mark), `(single quotation mark)
    A single closing quotation mark CTRL+' (single quotation mark), ' (single quotation mark)
    Double opening quotation marks CTRL+` (single quotation mark), SHIFT+' (single quotation mark)
    Double closing quotation marks CTRL+' (single quotation mark), SHIFT+' (single quotation mark)
    An AutoText entry ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

    Insert characters by using character codes

    To do this Press
    Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X. The character code, ALT+X
    Find out the Unicode character code for the selected character ALT+X
    Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. ALT+the character code (on the numeric keypad)

    Select text and graphics

    Select text by holding down SHIFT and using the arrow keys to move the cursor.
    Extend a selection

    To do this Press
    Turn extend mode on. F8
    Select the nearest character. F8, and then press LEFT ARROW or RIGHT ARROW
    Increase the size of a selection. F8 (press once to select a word, twice to select a sentence, and so on)
    Reduce the size of a selection. SHIFT+F8
    Turn extend mode off. ESC
    Extend a selection one character to the right. SHIFT+RIGHT ARROW
    Extend a selection one character to the left. SHIFT+LEFT ARROW
    Extend a selection to the end of a word. CTRL+SHIFT+RIGHT ARROW
    Extend a selection to the beginning of a word. CTRL+SHIFT+LEFT ARROW
    Extend a selection to the end of a line. SHIFT+END
    Extend a selection to the beginning of a line. SHIFT+HOME
    Extend a selection one line down. SHIFT+DOWN ARROW
    Extend a selection one line up. SHIFT+UP ARROW
    Extend a selection to the end of a paragraph. CTRL+SHIFT+DOWN ARROW
    Extend a selection to the beginning of a paragraph. CTRL+SHIFT+UP ARROW
    Extend a selection one screen down. SHIFT+PAGE DOWN
    Extend a selection one screen up. SHIFT+PAGE UP
    Extend a selection to the beginning of a document. CTRL+SHIFT+HOME
    Extend a selection to the end of a document. CTRL+SHIFT+END
    Extend a selection to the end of a window. ALT+CTRL+SHIFT+PAGE DOWN
    Extend a selection to include the entire document. CTRL+A
    Select a vertical block of text. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
    Extend a selection to a specific location in a document. F8+arrow keys; press ESC to cancel selection mode

    Select text and graphics in a table

    To do this Press
    Select the next cell's contents. TAB
    Select the preceding cell's contents. SHIFT+TAB
    Extend a selection to adjacent cells. Hold down SHIFT and press an arrow key repeatedly
    Select a column. Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom.
    Press SHIFT+ALT+PAGE UP to select the column from bottom to top.

    Extend a selection (or block). CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode

    Select an entire table. ALT+5 on the numeric keypad (with NUM LOCK off)

    Move through your document

    To move Press
    One character to the left LEFT ARROW
    One character to the right RIGHT ARROW
    One word to the left CTRL+LEFT ARROW
    One word to the right CTRL+RIGHT ARROW
    One paragraph up CTRL+UP ARROW
    One paragraph down CTRL+DOWN ARROW
    One cell to the left (in a table) SHIFT+TAB
    One cell to the right (in a table) TAB
    Up one line UP ARROW
    Down one line DOWN ARROW
    To the end of a line END
    To the beginning of a line HOME
    To the top of the window ALT+CTRL+PAGE UP
    To the end of the window ALT+CTRL+PAGE DOWN
    Up one screen (scrolling) PAGE UP
    Down one screen (scrolling) PAGE DOWN
    To the top of the next page CTRL+PAGE DOWN
    To the top of the previous page CTRL+PAGE UP
    To the end of a document CTRL+END
    To the beginning of a document CTRL+HOME
    To a previous revision SHIFT+F5
    After opening a document, to the location you were working in when the document was last closed SHIFT+F5

    Move around in a table

    To move Press
    To the next cell in a row TAB
    To the previous cell in a row SHIFT+TAB
    To the first cell in a row ALT+HOME
    To the last cell in a row ALT+END
    To the first cell in a column ALT+PAGE UP
    To the last cell in a column ALT+PAGE DOWN
    To the previous row UP ARROW
    To the next row DOWN ARROW
    One row up ALT+SHIFT+UP ARROW
    One row down ALT+SHIFT+DOWN ARROW

    Insert paragraphs and tab characters in a table

    To insert Press
    New paragraphs in a cell ENTER
    Tab characters in a cell CTRL+TAB

    Character and paragraph formatting
    Copy formatting

    To do this Press
    Copy formatting from text. CTRL+SHIFT+C
    Apply copied formatting to text. CTRL+SHIFT+V

    Change or resize the font

    Note The following keyboard shortcuts do not work in Full Screen Reading mode.

    To do this Press
    Open the Font dialog box to change the font. CTRL+SHIFT+F
    Increase the font size. CTRL+SHIFT+>
    Decrease the font size. CTRL+SHIFT+< Increase the font size by 1 point. CTRL+] Decrease the font size by 1 point. CTRL+[ Apply character formats

    To do this Press
    Open the Font dialog box to change the formatting of characters. CTRL+D
    Change the case of letters. SHIFT+F3
    Format all letters as capitals. CTRL+SHIFT+A
    Apply bold formatting. CTRL+B
    Apply an underline. CTRL+U
    Underline words but not spaces. CTRL+SHIFT+W
    Double-underline text. CTRL+SHIFT+D
    Apply hidden text formatting. CTRL+SHIFT+H
    Apply italic formatting. CTRL+I
    Format letters as small capitals. CTRL+SHIFT+K
    Apply subscript formatting (automatic spacing). CTRL+EQUAL SIGN
    Apply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS SIGN
    Remove manual character formatting. CTRL+SPACEBAR
    Change the selection to the Symbol font. CTRL+SHIFT+Q

    View and copy text formats

    To do this Press
    Display nonprinting characters. CTRL+SHIFT+* (asterisk on numeric keypad does not work)
    Review text formatting. SHIFT+F1 (then click the text with the formatting you want to review)
    Copy formats. CTRL+SHIFT+C
    Paste formats. CTRL+SHIFT+V

    Set the line spacing

    To do this Press
    Single-space lines. CTRL+1
    Double-space lines. CTRL+2
    Set 1.5-line spacing. CTRL+5
    Add or remove one line space preceding a paragraph. CTRL+0 (zero)

    Align paragraphs

    To do this Press
    Switch a paragraph between centered and left-aligned. CTRL+E
    Switch a paragraph between justified and left-aligned. CTRL+J
    Switch a paragraph between right-aligned and left-aligned. CTRL+R
    Left align a paragraph. CTRL+L
    Indent a paragraph from the left. CTRL+M
    Remove a paragraph indent from the left. CTRL+SHIFT+M
    Create a hanging indent. CTRL+T
    Reduce a hanging indent. CTRL+SHIFT+T
    Remove paragraph formatting. CTRL+Q

    Apply paragraph styles

    To do this Press
    Open Apply Styles task pane. CTRL+SHIFT+S
    Open Styles task pane. ALT+CTRL+SHIFT+S
    Start AutoFormat. ALT+CTRL+K
    Apply the Normal style. CTRL+SHIFT+N
    Apply the Heading 1 style. ALT+CTRL+1
    Apply the Heading 2 style. ALT+CTRL+2
    Apply the Heading 3 style. ALT+CTRL+3

    Close the Styles task pane
    If the Styles task pane is not selected, press F6 to select it.
    Press CTRL+SPACEBAR.
    Use the arrow keys to select Close, and then press ENTER.
    Insert and edit objects
    Insert an object

    Press ALT, N, J, and then J to open the Object dialog box.
    Do one of the following.
    Press DOWN ARROW to select an object type, and then press ENTER to create an object.
    Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file.
    Edit an object

    With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
    Press SHIFT+F10.
    Press the TAB key to get to Object name Object, press ENTER, and then press ENTER again.
    Insert SmartArt graphics

    Press and release ALT, N, and then M to select SmartArt.
    Press the arrow keys to select the type of graphic that you want.
    Press TAB, and then press the arrow keys to select the graphic that you want to insert.
    Press ENTER.
    Insert WordArt

    Press and release ALT, N, and then W to select WordArt.
    Press the arrow keys to select the WordArt style that you want, and then press ENTER.
    Type the text that you want.
    Press TAB, and then press ENTER.

    Mail merge and fields
    Perform a mail merge

    Note You must be on the Mailings tab to use these keyboard shortcuts.

    To do this Press
    Preview a mail merge. ALT+SHIFT+K
    Merge a document. ALT+SHIFT+N
    Print the merged document. ALT+SHIFT+M
    Edit a mail-merge data document. ALT+SHIFT+E
    Insert a merge field. ALT+SHIFT+F

    Work with fields

    To do this Press
    Insert a DATE field. ALT+SHIFT+D
    Insert a LISTNUM field. ALT+CTRL+L
    Insert a PAGE field. ALT+SHIFT+P
    Insert a TIME field. ALT+SHIFT+T
    Insert an empty field. CTRL+F9
    Update linked information in a Microsoft Office Word source document. CTRL+SHIFT+F7
    Update selected fields. F9
    Unlink a field. CTRL+SHIFT+F9
    Switch between a selected field code and its result. SHIFT+F9
    Switch between all field codes and their results. ALT+F9
    Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9
    Go to the next field. F11
    Go to the previous field. SHIFT+F11
    Lock a field. CTRL+F11
    Unlock a field. CTRL+SHIFT+F11

    Language bar
    Handwriting recognition

    To do this Press
    Switch between languages or keyboard layouts. Left ALT+SHIFT
    Display a list of correction alternatives. +C
    Turn handwriting on or off. +H
    Turn Japanese Input Method Editor (IME) on 101 keyboard on or off. ALT+~
    Turn Korean IME on 101 keyboard on or off. Right ALT
    Turn Chinese IME on 101 keyboard on or off. CTRL+SPACEBAR

    Tips
    You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
    The Windows logo key is available on the bottom row of keys on most keyboards.


    Function key reference
    Function keys

    To do this Press
    Get Help or visit Microsoft Office Online. F1
    Move text or graphics. F2
    Repeat the last action. F4
    Choose the Go To command (Home tab). F5
    Go to the next pane or frame. F6
    Choose the Spelling command (Review tab). F7
    Extend a selection. F8
    Update the selected fields. F9
    Show KeyTips. F10
    Go to the next field. F11
    Choose the Save As command (Microsoft Office Button ). F12

    SHIFT+Function key

    To do this Press
    Start context-sensitive Help or reveal formatting. SHIFT+F1
    Copy text. SHIFT+F2
    Change the case of letters. SHIFT+F3
    Repeat a Find or Go To action. SHIFT+F4
    Move to the last change. SHIFT+F5
    Go to the previous pane or frame (after pressing F6). SHIFT+F6
    Choose the Thesaurus command (Review tab, Proofing group). SHIFT+F7
    Shrink a selection. SHIFT+F8
    Switch between a field code and its result. SHIFT+F9
    Display a shortcut menu. SHIFT+F10
    Go to the previous field. SHIFT+F11
    Choose the Save command (Microsoft Office Button ). SHIFT+F12

    CTRL+Function key

    To do this Press
    Choose the Print Preview command (Microsoft Office Button ). CTRL+F2
    Cut to the Spike. CTRL+F3
    Close the window. CTRL+F4
    Go to the next window. CTRL+F6
    Insert an empty field. CTRL+F9
    Maximize the document window. CTRL+F10
    Lock a field. CTRL+F11
    Choose the Open command (Microsoft Office Button ). CTRL+F12

    CTRL+SHIFT+Function key

    To do this Press
    Insert the contents of the Spike. CTRL+SHIFT+F3
    Edit a bookmark. CTRL+SHIFT+F5
    Go to the previous window. CTRL+SHIFT+F6
    Update linked information in an Office Word 2007 source document. CTRL+SHIFT+F7
    Extend a selection or block. CTRL+SHIFT+F8, and then press an arrow key
    Unlink a field. CTRL+SHIFT+F9
    Unlock a field. CTRL+SHIFT+F11
    Choose the Print command (Microsoft Office Button ). CTRL+SHIFT+F12

    ALT+Function key

    To do this Press
    Go to the next field. ALT+F1
    Create a new Building Block. ALT+F3
    Exit Office Word 2007. ALT+F4
    Restore the program window size. ALT+F5
    Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. ALT+F6
    Find the next misspelling or grammatical error. ALT+F7
    Run a macro. ALT+F8
    Switch between all field codes and their results. ALT+F9
    Maximize the program window. ALT+F10
    Display Microsoft Visual Basic code. ALT+F11

    ALT+SHIFT+Function key

    To do this Press
    Go to the previous field. ALT+SHIFT+F1
    Choose the Save command (Microsoft Office Button ). ALT+SHIFT+F2
    Display the Research task pane. ALT+SHIFT+F7
    Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9
    Display a menu or message for a smart tag. ALT+SHIFT+F10

    CTRL+ALT+Function key

    To do this Press
    Display Microsoft System Information. CTRL+ALT+F1
    Choose the Open command (Microsoft Office Button ). CTRL+ALT+F2

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